Medical Leave & Re-Entry

A student with a mental health and/or physical health condition may apply for a voluntary Medical Leave of Absence from the University. The Medical Leave of Absence and Medical Re-Entry Policies describe the circumstances under which a student may request a Medical Leave of Absence, and the procedures the student must follow. 

The student initiates the process for a Medical Leave of Absence by completing the Withdrawal Form, which is available on My4D, citing health/medical as the reason for withdrawal.

You can learn more about the Medical Leave of Absence by contacting Student Outreach & Support at sos@du.edu.

Medical Leave of Absence Process at a Glance

  • Medical Withdrawal Considerations
    • Discuss your decision: 
      • Undergraduate students are encouraged to speak with their academic advisor.
      • Graduate students are encouraged to speak with their program advisor.
    • Financial Aid Office: Students receiving financial aid should check about loan, scholarship and other financial aid impact. They can be contacted at 303-871-4020 or at finaid@du.edu 
    • Office of Student Billing: Students should connect regarding tuition adjustment and or any other potential overdue balance. Student Billing can be contacted at 303-871-4944 or at studentbilling@du.edu
    • Student employees should contact employment services in the Financial Aid Office at 303-871-4020 or at finaid@du.edu.
    • International Student and Scholar Services (ISSS): International students in the United States with F-1 or J-1 visa status must contact International Student & Scholar Services at 303-871-4912 or by email at  isss@du.edu to determine the impact on visa status

    • The Health & Counseling Center (HCC): Students insured through the University Student Health Insurance Plan (SHIP) should check with the Health & Counseling Center at 303-871-2205 about their health insurance coverage.

       

    • Housing & Residential Education (HRE): Students living in University housing should contact Housing & Residential Education directly at 303-871-2246 or housing@du.edu for any questions.
      • Students who have withdrawn from classes for the quarter must, within 72 hours, remove all belongings from their room, make sure the room is cleaned, return all keys to the front desk of the building and email housing@du.edu to give notice of the move-out due to Medical Leave.
      • All room and meal plan charges will be prorated to the day of check out, pending MLOA approval.
      • Students must complete a new housing application for their expected quarter of return and will be placed on a waitlist for a new room assignment. Original residential buildings and room assignments cannot be reserved; however, Housing & Residential Education will attempt to make the assignments before the start of the quarter after Medical Re-Entry has been approved.
  • Retroactive Withdrawal for Medical Reasons

    Students who submit incomplete Medical Leave Applications or submit applications after the last day of the term will be referred to the Academic Exceptions Process for Retroactive Withdrawal for Medical Reasons. The student must complete and file a petition through My4D.

    A student request for a Retroactive Withdrawal for Medical Reasons requires medical documentation from the student’s treating healthcare provider using the Treating Healthcare Provider Retroactive Withdrawal and Reentry for Medical Reasons form. The student may also email documentation to academicexceptions@du.edu or fax documentation to 303-871-4566.

    All Retroactive Withdrawal for Medical Reasons requests are handled by the Academic Exceptions Committee within Academic Affairs.

Medical Re-Entry Process at a Glance

Important: To allow sufficient time for processing and registration, a student must complete the following steps for the reentry process at least 14 Business Days before the start of the term in which the student wants to reenter. 

  • Medical Re-Entry Considerations
    • Students must clear any registration holds via My4D prior to registering for classes and updating contact information. For assistance with your  My4D account, contact Information Technology at 303-871-4700 or http://support.du.edu.
    • Students are responsible for securing financial aid, if needed, for the quarters in which they plan to re-enroll, and are subject to the same financial aid deadlines as continuing students. For information on applying for financial aid, please contact the Financial Aid Office at 303-871-4020 or at finaid@du.edu 
    • International students in the United States with F-1 or J-1 visa status must contact International Student & Scholar Services at 303-871-4912.
    • Students previously living in University housing must contact Housing & Residential Education at 303-871-2246 or housing@du.edu to complete a housing application for the quarter they desire to return. Returning students may be placed on a waitlist for new room assignments while the re-entry application is pending. Following approval, Housing & Residential Education will make a room assignment for the student based on availability.