SDS Important Dates and Policies
Whether you had accommodations in high school or you are completely new to the accommodations process, you may be wondering about how eligibility for accommodations works in higher education. This page offers you some basic guidance around the following:
- What are the important dates and policies for students requesting or approved for accommodations (Important Dates and Priority Deadlines)?
- How do I know if I am eligible for accommodations (Determining Eligibility)?
- What kind of documentation do I need from my provider (Supporting Documentation)?
- How do I file a grievance or make an appeal (Grievances and Appeals)?
Important Dates and Priority Deadlines
Housing Priority Deadlines
When requesting housing accommodations, you need to request accommodations through SDS each year, as well as apply for housing through HRE. For the 2024-2025 academic year, the priority deadline dates are:
- Returning Students: April 2, 2024
- Incoming Students: June 14, 2024
Students may request housing accommodations after these priority deadlines; however their accommodations may be waitlisted.
Please keep an eye on your email for information on housing accommodation priority deadlines for the upcoming academic year.
Academic Year Priority Deadlines
Certain academic accommodations also have priority deadlines to allow our office sufficient time to implement the accommodations. Please see below for specific priority deadlines for testing- and registration-related accommodations:
For the 2024-2025 academic year:
- Testing-Related Accommodations (Undergraduate and Graduate Students)
- Fall Quarter 2024: November 7, 2024
- Winter Quarter 2025: March 7, 2025
- Spring Quarter 2025: May 29, 2025
- Registration-Related Accommodations (Undergraduate Students)
- Winter Quarter 2025: October 23, 2024
- Spring Quarter 2025: February 19, 2025
- Registration-Related Accommodations (Graduate Students)
- Winter Quarter 2025: October 16, 2024
- Spring Quarter 2025: February 12, 2025
Students may request testing- and registration-related accommodations after these priority deadlines; however, they may be waitlisted until the following quarter.
Determining Eligibility
How do I know if I am eligible for accommodations?
Students are eligible for accommodations if they have a physical, mental, or health impairment or other condition that substantially limits one or more "major life activities," such as walking, hearing, seeing, speaking, breathing, or learning.
Students are also responsible for completing the steps outlined on the following cards.
1: Submit and Accommodation Request
Students must submit a Request for Accommodation through the SDS Accommodate Student Portal.
2: Upload Supporting Documentation
Upload supporting documentation through the Accommodate Student Portal. SDS will not approve reasonable accommodations without the student providing appropriate supporting documentation. The student is responsible for any expenses incurred in obtaining the supporting documentation.
Meet with an Accommodation Specialist
Schedule a meeting with a SDS Accommodation Specialist. During this meeting the accommodation specialist and student will engage in the interactive process.
The SDS Accommodation Specialist will either approve or deny accommodation requests and will send the student the Letter of Approved Accommodation (LOAA) via the Accommodate Portal (most typically) at the conclusion of that meeting.
Send Letters of Approved Accommodation Each Quarter
In order to have academic accommodations implemented, students must send the LOAA to each faculty member via the Accommodate Portal. Faculty are not held responsible for implementing accommodations when the student has not sent the LOAA. Exception: Sturm College of Law (SCOL) Students do not send the LOAA via the Accommodate Portal. SDS sends the LOAA through the Accommodate Portal to the student and to Student Affairs staff in SCOL. The Student Affairs staff in SCOL implements all accommodations.
Supporting Documentation
Students must coordinate with their current treatment provider to obtain appropriate documentation. It is most common for students with learning disabilities or ADHD to submit psychoeducational testing. Please note per the Office for Civil Rights (OCR) an Individual Education Plan (IEP) may not be sufficient for granting accommodations. Documentation may be in the form of diagnostic testing or a letter of support from the current, treating healthcare provider. Supporting documentation must include the following information:
- Submitted on formal letterhead from the treating provider
- Include the treating physician's signature and license number
- All documentation must be submitted in English
- Within a relevant time frame
- Include a formal diagnosis
All documentation requires the following elements:
- Disability/Diagnosis
- Functional limitation based on objective evidence
- The need for accommodation(s) based on objective evidence
Please note that there are additional requirements for students requesting an Emotional Support Animal (ESA).
Grievances and Accommodation Appeals
Filing a Grievance or Appeal
If you believe your request for accommodation(s) or applicable academic adjustments was unfairly denied by the SDS, or if you disagree with SDS's decision to approve alternate accommodations or academic adjustments different from those requested, or you are dissatisfied with the implementation of approved accommodations or academic adjustments, you are entitled to file a grievance or accommodation appeal. The SDS strives to resolve all disputes both promptly and equitably.